Website The University of Birmingham

The University of Birmingham, Newman University and University College Birmingham are working in partnership on an Office for Students project Transformation West Midlands to identify stronger ways of supporting students in their transition from university into highly skilled employment. The project is focused on improving the employability prospects of those who are locally domiciled and seek employment in their home region. The University of Birmingham is the lead partner.

Based at the University of Birmingham, the Project Manager will be responsible for the successful coordination, delivery and closure of the Transformation West Midlands project, as it enters its final phase. The role will also involve managing, delivering and evaluating employability related activities exclusively for students and graduates from the three partner institutions. The participants will be recent graduates and undergraduates in their final year, from under-represented groups (particularly those on the University of Birmingham’s Access the Birmingham scheme (A2B), local minority ethnic students and recent graduates, and local students and recent graduates with disabilities.

The post-holder will be also required to build, manage and maintain effective relationships with employers, training providers and support agencies to support legacy work post-Project, improving skills and the transition into graduate level employment and further study, and to benefit local organisations who seek to diversify their recruitment practices, fostering inclusive growth.

Main duties

  • Maintain responsibility for managing, delivering and evaluating a number of diverse activities that meets the specific needs and wants of its participants across the three universities.
  • Maintain financial procedures, to manage and report on project spend, which supports activity across the three institutions over the project period until September 2022.
  • Responsible for the successful closure of the project on overall project outputs and outcomes.
  • Maintain existing operating procedures and systems to ensure effective monitoring, record-keeping and reporting which meets the requirements of the funder (Office for Students).
  • Analyse and develop insights from project data to evaluate progression of the project against targets, presenting findings, and highlighting recommendations via written reports to the project team and Steering Board, and contributing to the final project report.
  • Work pro-actively with other members of the project team to schedule activities, meetings, agendas and papers; prepare meeting notes; carry out and monitor follow-up actions.
  • Evaluate ways to reach and effectively engage with target undergraduate final year students and alumni (who graduated in the two preceding years), using data, focus groups and other mechanisms to build an insightful picture.
  • Stakeholder management, ensuring effective liaison with students/graduates, external employers, external agencies, project partners, funders, Project Board members as appropriate.
  • Manage project resources efficiently and effectively, appropriately assessing and escalate issues and risks.
  • Keep abreast of updates to relevant legislation including data protection law, evaluating current practice and recommending improvements and changes to mitigate against breaches.
  • Engage in other reasonable duties commensurate with the description and grading of the post.
  • Promotes equality and values diversity acting as a role model and fostering an inclusive working culture.

Required Knowledge, Skills, Qualifications, Experience

  • Qualified to degree level (or equivalent)
  • Experience of project management in an educational setting is desirable
  • Experience of delivering projects and initiatives with measurable outcomes and deliverables, including experience of project closure
  • Experience of managing and monitoring budgets
  • Experience of working and engaging with a diverse client group
  • Experience of managing and organising a range of activities with multiple stakeholders, meeting tight deadlines and assessing risk
  • Excellent IT skills, with an aptitude for learning new tools to support analysis and a confident user of the full range of Microsoft packages with working knowledge of standard Microsoft Office software, including Excel to plan budgets, record and chart data
  • Attention to detail and the ability to collate and analyse data to formulate clear proposals which can inform the development of reports, policies and strategies
  • Proactive, highly motivated and well organised, with the ability to work on own initiative under minimal supervision
  • Excellent verbal and written communications skills with experience of marketing and communications
  • Excellent interpersonal skills and team working skills with experience of account management/relationship management across a variety of stakeholders
  • Knowledge of the protected characteristics of the Equality Act 2010 and how to ensure in day to day activity in own area that those with protected characteristics are treated equally and carefully.

Dimensions

The post-holder will not be line-managing staff, but will need to collaborate effectively with a diverse range of stakeholders.

Planning and organising

The role will manage the project until end September 2022, requiring planning, evaluation and the reviewing of progress, managing self and as appropriate supporting others to deliver project outcomes.The post-holder will be responsible for the overall project management of Transformation West Midlands ensuring the successful delivery of its targets to support the transition of its participants into higher skilled work (or further study to gain work). The post-holder will manage a budget which includes allocating spend to marketing, events and operating a financial allowance to students/graduates through a robust, fair and transparent process.

The post holder will manage their own day-to-day workflow and scheduling.

Problem solving and decision making

The role will be expected to deliver on project plans in preparation for final reporting, and consider and recommend any improvements by reviewing progress, assessing and escalating risks. The focus of the role is on delivery of the project and its closure.

i) without reference to others

  • Recording, monitoring and responding to stakeholder feedback, including co-ordinating the collection of feedback from the three universities.
  • Monitoring learning gain and adapting provision to ensure participant progression.

ii) after consulting others

  • Decisions impacting on the Projects outputs and outcomes that are difficult to resolve independently
  • Responding to exceptional complaints or issues.

iii) or that would be referred to someone else

  • Significant issues affecting participants ability to progress; severe project challenges which require communication with the Projects Steering Board and its funder – OfS.

Internal and external relationships

The role is a key liaison and co-ordination role, having a range of internal and external stakeholders.

  • Students and recent graduates
  • Internal members of the Project team, and Board
  • External stakeholders such as employers, other agencies, funder and evaluators
  • Wider team members (from the careers service)
  • Other colleagues at the University, such as Finance, Legal Services
  • Professional careers and project management colleagues from other higher education institutions, including within our professional body- The Association of Graduate Careers Advisory ServicesThe University of Birmingham, Newman University and University College Birmingham are working in partnership on an Office for Students project Transformation West Midlands to identify stronger ways of supporting students in their transition from university into highly skilled employment. The project is focused on improving the employability prospects of those who are locally domiciled and seek employment in their home region. The University of Birmingham is the lead partner.Based at the University of Birmingham, the Project Manager will be responsible for the successful coordination, delivery and closure of the Transformation West Midlands project, as it enters its final phase. The role will also involve managing, delivering and evaluating employability related activities exclusively for students and graduates from the three partner institutions. The participants will be recent graduates and undergraduates in their final year, from under-represented groups (particularly those on the University of Birminghams Access the Birmingham scheme (A2B), local minority ethnic students and recent graduates, and local students and recent graduates with disabilities.The post-holder will be also required to build, manage and maintain effective relationships with employers, training providers and support agencies to support legacy work post-Project, improving skills and the transition into graduate level employment and further study, and to benefit local organisations who seek to diversify their recruitment practices, fostering inclusive growth.

    Main duties

    • Maintain responsibility for managing, delivering and evaluating a number of diverse activities that meets the specific needs and wants of its participants across the three universities.
    • Maintain financial procedures, to manage and report on project spend, which supports activity across the three institutions over the project period until September 2022.
    • Responsible for the successful closure of the project on overall project outputs and outcomes.
    • Maintain existing operating procedures and systems to ensure effective monitoring, record-keeping and reporting which meets the requirements of the funder (Office for Students).
    • Analyse and develop insights from project data to evaluate progression of the project against targets, presenting findings, and highlighting recommendations via written reports to the project team and Steering Board, and contributing to the final project report.
    • Work pro-actively with other members of the project team to schedule activities, meetings, agendas and papers; prepare meeting notes; carry out and monitor follow-up actions.
    • Evaluate ways to reach and effectively engage with target undergraduate final year students and alumni (who graduated in the two preceding years), using data, focus groups and other mechanisms to build an insightful picture.
    • Stakeholder management, ensuring effective liaison with students/graduates, external employers, external agencies, project partners, funders, Project Board members as appropriate.
    • Manage project resources efficiently and effectively, appropriately assessing and escalate issues and risks.
    • Keep abreast of updates to relevant legislation including data protection law, evaluating current practice and recommending improvements and changes to mitigate against breaches.
    • Engage in other reasonable duties commensurate with the description and grading of the post.
    • Promotes equality and values diversity acting as a role model and fostering an inclusive working culture.

    Required Knowledge, Skills, Qualifications, Experience

    • Qualified to degree level (or equivalent)
    • Experience of project management in an educational setting is desirable
    • Experience of delivering projects and initiatives with measurable outcomes and deliverables, including experience of project closure
    • Experience of managing and monitoring budgets
    • Experience of working and engaging with a diverse client group
    • Experience of managing and organising a range of activities with multiple stakeholders, meeting tight deadlines and assessing risk
    • Excellent IT skills, with an aptitude for learning new tools to support analysis and a confident user of the full range of Microsoft packages with working knowledge of standard Microsoft Office software, including Excel to plan budgets, record and chart data
    • Attention to detail and the ability to collate and analyse data to formulate clear proposals which can inform the development of reports, policies and strategies
    • Proactive, highly motivated and well organised, with the ability to work on own initiative under minimal supervision
    • Excellent verbal and written communications skills with experience of marketing and communications
    • Excellent interpersonal skills and team working skills with experience of account management/relationship management across a variety of stakeholders
    • Knowledge of the protected characteristics of the Equality Act 2010 and how to ensure in day to day activity in own area that those with protected characteristics are treated equally and carefully.

    Dimensions

    The post-holder will not be line-managing staff, but will need to collaborate effectively with a diverse range of stakeholders.

    Planning and organising

    The role will manage the project until end September 2022, requiring planning, evaluation and the reviewing of progress, managing self and as appropriate supporting others to deliver project outcomes.The post-holder will be responsible for the overall project management of Transformation West Midlands ensuring the successful delivery of its targets to support the transition of its participants into higher skilled work (or further study to gain work). The post-holder will manage a budget which includes allocating spend to marketing, events and operating a financial allowance to students/graduates through a robust, fair and transparent process.

    The post holder will manage their own day-to-day workflow and scheduling.

    Problem solving and decision making

    The role will be expected to deliver on project plans in preparation for final reporting, and consider and recommend any improvements by reviewing progress, assessing and escalating risks. The focus of the role is on delivery of the project and its closure.

    i) without reference to others

    • Recording, monitoring and responding to stakeholder feedback, including co-ordinating the collection of feedback from the three universities.
    • Monitoring learning gain and adapting provision to ensure participant progression.

    ii) after consulting others

    • Decisions impacting on the Projects outputs and outcomes that are difficult to resolve independently
    • Responding to exceptional complaints or issues.

    iii) or that would be referred to someone else

    • Significant issues affecting participants ability to progress; severe project challenges which require communication with the Projects Steering Board and its funder – OfS.

    Internal and external relationships

    The role is a key liaison and co-ordination role, having a range of internal and external stakeholders.

    • Students and recent graduates
    • Internal members of the Project team, and Board
    • External stakeholders such as employers, other agencies, funder and evaluators
    • Wider team members (from the careers service)
    • Other colleagues at the University, such as Finance, Legal Services
    • Professional careers and project management colleagues from other higher education institutions, including within our professional body- The Association of Graduate Careers Advisory Services

To apply for this job please visit www.totaljobs.com.