Location: Southampton

Job Title: Project Co-Ordinator

About CBRE Global Workplace Solutions

As one of the business units in CBRE, Global Workplace Solutions provides end-to-end services across the complete life cycle of the workplace, helping to improve business operations and reduce cost. As a one-stop solutions provider with a broad array of long-term customers and customized services, Global Workplace Solutions has delivered US$3 billion in savings to customers over the past ten years.

CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide.

CBRE Global Workplace Solutions is a leading global provider of integrated facilities, project management and corporate real estate management.
We are currently looking for an all-round Project coordinator / Administrator Support to work from one of our client’s sites in Fawley, Southampton, UK.

Job Purpose:

You will assist the Projects Development and Execution Managers on the account with varied administrative support.

The function will assure a variety of tasks related to financial administration, quality, safety (SSHE) and project management. Are you familiar with a broad range of Project management support, practices and procedures and able to plan and accomplish goals with a wide degree of creativity and latitude?

  • Drive high quality commercial performance through understanding the contractual commitments, allow better buying and use preferred suppliers.
  • Conducting supplier surveys
  • Compiling financial reports
  • Liaising with the Project Managers regarding payment of invoices
  • Continually develop systems to maximize efficiency benefits for the customer and GWS.
  • Update labour allocations to ensure accurate reporting


  • Support the preparation and delivery of monthly Reviews.
  • Co-ordination of the billing application, calculating margins, raising invoices and submitting to client
  • Chasing of debt to keep within contractual terms
  • Creation and review of management reports such as P&L, WIP, Debt, OPO’s & Invoice Pool
  • Raising and reviewing Purchase Order Requests
  • Comprehensive spend tracking
  • Follow up of weekly and ad hoc reporting
  • Drive high quality financial performance to influence P&L result.

Quality and Safety

  • Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
  • Reporting and management of work management system (Kahua)
  • Logging hazards & customer feedback on the QHSE Management Portal
  • Subcontractor reviews
  • Log books compliance
  • Maintain eLogbooks
  • Support the Safety Supervisor in administration according the customers QHSE requirements



  • Timesheets
  • Updating of the team attendance planner
  • Promote culture


  • Obtaining supplier quotes and uploading onto the internal system for approval
  • Constantly improve quality, service and efficiency.


  • Higher educational qualifications or degree
  • IT Skills (Excel, Word and presentation software packages) to achieve key tasks and give the business a sound reporting base.
  • Superior written and verbal communication skills with strong oral presentation skills.
  • Very good knowledge of English
  • Capable of working in a matrix environment.
  • Understands the requirements of operating in a contract environment.
  • Previous experience of a service industry role using operating systems such as SAP (preferable, training provided onsite).
  • Customer focus skills with a passion for customer service.
  • Self-motivated and ambitious
  • Results/ task orientated, with attention to detail and accuracy
  • Excellent time management and organisational skills
  • Commitment to continuous improvement
  • Ability to work as part of a team, as well as independently
  • Calm manner, able to work under pressure and with changing demands and priorities
  • Confidential and discrete approach

What can we offer?
In return, we offer an excellent salary and benefits with fantastic opportunities for progression in a growing business. Our success is driven by motivated employees. Our human resources policy aims to create a favorable working atmosphere where talented people can evolve and where attention is paid to a good balance between professional and private life. Results-oriented while having fun!

Equal Opportunities 

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.


About CBRE

CBRE is the world’s leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company’s core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.

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